Packaging and labelling request checklist
Describe what must be packed, printed and approved for the products in your enquiry. The requested format, label content and supporting records remain subject to product-specific review.
List product names or SKUs, quantities, packaging, artwork and document requirements under Additional Requirements.
Define the request for each product
Tie every instruction to an exact product. State the destination and source of required wording, symbol or code. List different product, size or quantity requirements separately.
| Request area | Information to include |
|---|---|
| Products and variants | Product name, catalogue number or SKU, pattern, size, configuration and quantity |
| Pack configuration | Required quantity per unit, set or group, plus separation or grouping instructions |
| Packaging layers | Requested primary, secondary and transport packaging without assuming a format is available |
| Physical requirements | Required material, dimensions, closure, handling, storage or transit conditions |
| Product identification | Exact product name, SKU and any order, lot or batch identifier that must appear |
| Brand and artwork | Approved brand name, artwork files, colours, placement instructions and revision |
| Language | Each required language, the approved wording owner and translation source |
| Barcode or code | Buyer specification, encoded data, placement, size and acceptance method |
| Importer or distributor details | Exact approved legal name, address and other details that must appear |
| Market wording and symbols | Required text or symbols, their source and responsible reviewer |
| Transport marks | Outer-pack identifiers, handling marks, destination details or buyer references |
| Supporting records | Packaging specification, artwork proof, label copy or approval record required |
| Approval condition | The person or organisation responsible and what must be accepted before proceeding |
Assign each input and approval
Packaging requests can involve the buyer, manufacturer, importer, distributor or a qualified market reviewer. State who supplies and approves each item.
- Who supplies the packaging specification?
- Who supplies the artwork and controls its revision?
- Who supplies product names, identifiers and encoded data?
- Who approves translations?
- Who verifies destination-market wording and symbols?
- Who approves importer or distributor details?
- Who defines the acceptance method for a barcode or machine-readable code?
- Who signs off the final packaging specification and label artwork?
- What happens if a product, quantity, destination or artwork revision changes?
Check the proposal before relying on it
A generic website statement does not confirm that a packaging format, label element or approval condition applies to the quoted products.
- Product names, SKUs, sizes and quantities match the quotation.
- The proposed packaging specification has a visible revision or date.
- The proposed artwork has a visible revision or date.
- Product identifiers agree across the quotation, packaging specification and artwork.
- Product-status or market wording is supported by the appropriate source.
- Buyer, importer and distributor details are exact and current.
- Language copy comes from the approved source named in the request.
- Encoded data comes from the responsible owner and matches visible information.
- Any acceptance or verification method is stated.
- Approval is recorded by the responsible parties.
- A changed product, quantity, market or artwork revision triggers a fresh check.
Packaging and labelling request template
Copy these fields into Additional Requirements. Remove fields that do not apply.
Products and SKUs: Patterns, sizes and quantities: Destination market: Buyer type: Requested pack configuration: Requested packaging layers: Material or physical requirements: Required product identifiers: Buyer branding: Artwork file and revision: Required language or languages: Approved wording source: Barcode or code requirement: Data to encode: Importer or distributor details: Required market wording or symbols: Transport marks: Supporting records required: Person or organisation supplying each input: Person or organisation approving each item: Approval condition: Other requirements:
Select Yes under Product Documentation Needed if packaging specifications, artwork proofs, label records or related documents must be reviewed.
What this page does not confirm
This checklist does not confirm an available format, material, label field, language, barcode, carton specification, regulatory statement, traceability method or approval workflow. It does not show that a configuration is suitable for a product or destination. Review those points against the quoted products, buyer instructions and current records.
Packaging and labelling questions
What should a packaging and labelling request include?
Identify each product and quantity, then state the packaging configuration, artwork, label content, destination, supporting records and approval responsibilities. List different requirements separately.
Does this page confirm that a packaging format is available?
No. It helps prepare a request. Availability, feasibility, materials, dimensions, quantities and supporting records must be confirmed for the quoted products.
How should required label wording be supplied?
Provide the exact wording, its source, required language, artwork revision and responsible approver. Identify text that still needs qualified market or regulatory review.
How should a barcode or machine-readable code be requested?
State the buyer requirement and supply the data, specification, placement, size and acceptance method. Name the party responsible for the encoded data and approval.
How should importer or distributor details be handled?
Supply the exact approved legal details and state where they must appear. Identify who checks the information before approval.
When is a packaging or label requirement approved?
Define the approval condition in the enquiry. Do not treat a website description, draft artwork or unreferenced email as final approval.