Verify an instrument's use and supply status
Use this checklist before recording an item as reusable, single use, sterile, non-sterile, manual, powered or intended for a particular purpose. Match every answer to the exact quoted product and a current controlled source. This page does not confirm a status for any Dr. Jays product.
Select Yes under Product Documentation Needed and list every status or document to review.
One status statement does not establish the others
Check permitted reuse, supply condition, operating mode, intended purpose and reprocessing information as separate fields. Do not infer one from another. A category name, photograph or general website statement cannot replace a current record tied to the exact item.
Give the reviewer enough information to distinguish the product
If an identifier is missing, state that it is unknown. Do not substitute a similar item or assume a family statement covers every variant.
- 01Product name and instrument family
- 02Catalogue number or SKU
- 03Pattern, size, curvature and variant
- 04Quote line, purchase-order line or buyer reference
- 05Product-page link or photograph if available
- 06Drawing or specification revision if referenced
- 07Destination market
- 08Quantity and packaging configuration
Match every answer to a controlled source
| Field to verify | Ask for | Confirm before relying on it |
|---|---|---|
| Product identity | Current product label, controlled specification or drawing | Name, SKU, pattern, size, variant and revision match the quoted item |
| Permitted reuse | Current product-specific source that states whether reuse is permitted | The statement explicitly covers the exact item |
| Supply condition | Current unit and packaging labels plus the applicable controlled record | The source explicitly states the condition and matches the proposed packaging |
| Operating mode | Current controlled specification | The record explicitly identifies the item as manual, powered or another mode |
| Intended purpose and user | Current product-specific specification or applicable instructions | Purpose, user, setting, limitations and identifiers match the enquiry |
| Reprocessing information | Current product-specific instructions if an applicable document exists | Scope, identifiers, revision, method, restrictions and cited validation reference |
| Reuse limit or service criteria | Applicable controlled record if one exists | Any limit, rejection criterion or inspection requirement is explicit and product specific |
| Packaging and labelling | Current artwork, label specimen or packaging specification | Identifiers, symbols, language, configuration and market version match the supply |
| Document control | Complete record or responsibly redacted copy | Number, revision, approval, issue date, scope and current status are visible |
What to do when records disagree
Do not choose the statement that seems most plausible. Until a conflict is closed, record the affected status as unconfirmed.
- Check that every record refers to the same product and variant.
- Compare document numbers, revisions, dates and approval status.
- Confirm that the product falls inside the stated scope.
- Check whether the label, specification and applicable instructions use consistent wording.
- Confirm that the record matches the destination market and language.
- Record each unresolved difference in the enquiry.
- Request written clarification and the current controlled record.
Include these details in one enquiry
The form records an enquiry for review. It does not confirm document availability, product status, intended purpose, clinical suitability, conformity or destination-market acceptance.
Send an Instrument Status Request- Buyer company, country and contact details
- Product names and identifiers
- Pattern, size and variant
- Quantity and packaging configuration
- Destination market
- Each status requiring confirmation
- Each requested label, specification or instruction
- Required language or file format
- The reason for the request
- Any record number or revision already received
- A description of any inconsistency that needs resolution
Instrument status questions
Does this page prove that a product is reusable or non-sterile?
No. It explains what to request and check. Confirm status against a current source tied to the exact product.
Can a family-level statement apply to every instrument in that family?
Only when a controlled source explicitly includes the exact product or clearly defines a scope covering it. Otherwise, treat the status as unconfirmed.
Are permitted reuse and supply condition the same field?
No. Verify them separately. A statement about one does not establish the other.
What if the label, specification and applicable instructions disagree?
Stop the status determination. Record the conflict and request written clarification with the current controlled records.
Can general website guidance be used as reprocessing instructions?
No. This page does not provide cleaning, disinfection, sterilization or reprocessing directions.
What if no current product-specific source is provided?
Record the missing evidence. Do not assign a status based on a similar product, category name or unsupported statement.